MINUTES
The Village of Evendale
Regular Council Meeting
November 13, 2008
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00 pm.
Roll call- The following council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, and Mr. Doug Lohmeier. Mr. Jeff Albrinck was absent and excused. Also present were: Assistant to the Mayor, Jack Cameron; Village Engineer, James Jeffers; Village of Evendale Fire Chief, Rick Cruse; Recreation Director, Dave Nicholas; Village Solicitor, Tim Burke; and Village Clerk, Barb Rohs.
Mayor Apking presented the consent calendar. Mr. Puthoff made the motion to accept the consent calendar, seconded by Ms. Smiley-Robertson and unanimously approved.
Report of Mayor and Council Committees:
Mr. Lohmeier stated that his committee reviewed the budget. The budget will be discussed further at next month’s committee meeting. Additional tennis courts and tree damage/removal at GHF were discussed. No report from Police, Finance and Administration Committee. Mayor Don Apking stated that there are two vacancies on the Recreation Commission. This will be advertised in the Monthly Mayors Newsletter. Any one interested should call the Village. The annual town meeting was successful and well attended. Peggy Paff, ED at Gorman Heritage Farm, stated that GHF has received the 2008 Best of Cincinnati Small Museum designation.
Presentation of Ordinances and Resolutions:
Mayor Apking presented Ord. # 08-48 APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS, TRANSFERRING FUNDS AND DECLARING AN EMERGENCY. Discussion: Mr. Lohmeier stated that there are trees on the GHF property that were damaged by Hurricane Ike and need to be removed. The removal is not covered by insurance. There are 3 different trees at 3 different locations. A motion to read Ord. # 08-48 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 08-48 was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ord. # 08-48 as an emergency was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved
on roll call. Mayor Apking declared Ord. # 08-48 adopted as an emergency.
Mayor Apking presented Ord. # 08-49 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH HUMANA TO PROVIDE MEDICAL INSURANCE AND OTHER BENEFITS FOR VILLAGE EMPLOYEES AND DECLARING AN EMERGENCY. A motion to read Ord. # 08-49 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 08-49 was made by Mr. Ranz, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ord. # 08-49 as an emergency was made by Ms. Smiley-Robertson, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ord. # 08-49 adopted as an emergency.
Mayor Apking presented Ord. # 08-50 ORDINANCES REPEALING THE DENTAL AND OPTICAL PLAN FOR ALL FULL-TIME EMPLOYEES OF THE VILLAGE ADOPTED BY ORDINANCE NO. 16-81. Discussion: Employees have been notified of this change. A motion to read Ord. #08-50 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #08-50 was made by Ms. Smiley-Robertson, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ord. # 08-50 as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. # 08-50 adopted as an emergency.
Mayor Apking presented Ord. # 08- 51 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH REPUBLIC SERVICES OF KENTUCKY, INC dba CSI, THE LOWEST AND BEST BIDDER, FOR GARBAGE AND REFUSE SERVICE FOR A THREE YEAR PERIOD WITH TWO ADDITIONAL OPTION YEARS AND DECLARING AN EMERGENCY. Discussion: Mr. Lohmeier wanted to clarify that if a resident chooses to put their trash at the curb as they way they do now, there will be no changes. CSI representative stated that nothing will change. If it at the curb CSI will pick it up. You can get a 95 or 65 gallon container. The recycling cans are 65 or 35 gallon. Leaf pickup will be the same. CSI and the Village will coordinate the distribution of garage cans. Date of pickup will remain the same. If a change wants to be made 6 months down the road then a customer just needs to call CSI and make the change. Pickup starts at 6:00 am. Ms. Smiley Robertson asked about the process for handling service complaints. The customer calls CSI
service # for help. This service log is available to the Village to monitor. All employees are CSI employees. A motion to read Ord. #08- 51 by title only was made by Mr. Vonderhaar, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #08- 51 was made by Mr. Ranz, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ord. # 08- 51 as an emergency was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ord. # 08- 51 adopted as an emergency.
Mayor Apking presented Ord. # 08-52 ORDINANCE AMENDING CHAPTER 1262 OF THE ZONING CODE CONTAINED IN THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE. Discussion: Mr. Cameron stated the Evendale Planning Commission along with Kathy Farrow and Tim Burke has been working on this for a long time. Items addressed in the changes are the temporary signs, removing political signs from temporary signs, changing the ways fines can be issued. Mr. Farrow will be at the December meeting to answer questions. Businesses were informed about changes and were invited for input. Mr. Apking asked about the realtors putting a sign on a road if that was legal. If the sign is in the right-of-way it is illegal. These changes are mainly in the commercial areas.
Ms. Smiley Robertson questioned incidental residential signs. Any questions should be emailed to Jack Cameron. Mr. Cameron wanted to reiterate that the focus was mainly on the commercial area. A motion to read Ord. # 08-52 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call.
Mr. Vonderhaar presented Ord. # 08-53A ORDINANCE GRANTING A SIGN VARIANCE TO MR. CLEAN PERFORMANCE CAR WASH, FOR A MONUMENT SIGN AT 10199 READING ROAD AND DECLARING AN EMERGENCY. Discussion: Joe Cruse, Marsh Inc, took the existing monument sign and is asking for a 1.5 foot encroachment on the setback area. Mr. Ranz stated that it was ironic that we just had an ordinance for a sign code amendment change. A motion to read Ord. #08-53A by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 08-53A was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and received a yes vote from Mr. Vonderhaar, Mr. Lohmeier, Ms. Smiley-Robertson and Mr. Puthoff. Mr. Ranz voted no. Mr. Burke stated that there were not enough council present to suspend the rules.
Mayor Apking presented Ord # 08-54 ORDINANCE AUTHORIZING THE VILLAGE MAYOR TO PERMIT ST. RITA’S SCHOOL TO SALVAGE AND TAKE OWNERSHIP OF CERTAIN RECREATION EQUIPMENT ABOUT TO BE ABANDONED BY THE VILLAGE AND DECLARING AN EMERGENCY. Discussion: The items in this ordinance are the 49 year old bleachers. A motion to read Ord. 08-54 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord # 08-54 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared # 08-54 adopted as an emergency.
Mr. Puthoff wanted to make the motion to carry over Ord. # 08-53B to next months agenda, seconded by Mr. Ranz and unanimously approved.
Discussion on the Village of Evendale Comprehensive Master Plan: Planning Commission has recommended the plan to Council and would like to hold discussion before it is in resolution form to adopt. A public hearing would be held in January’s meeting. The comments from council were to get a list to show what the changes were from the last plan distributed and a easier to read version. A general summary of what has been changed can be provided. Mr. Burke suggested that it this should be adopted as a resolution and since it is the master plan, then should be a public hearing.
Budget Discussion: The capital items for the budget need to be reviewed. Mayor Apking suggested that these capital items be put in the budget with no dollar amount. The dollar figures will not be included in the appropriation ordinance. When these items are needed they need to come to Council for approval. In 2009, there needs to be a focus of revenue coming in. Mr. Ranz stated that the earning tax is down 10% under 2008 estimate. Ms. Smiley Robertson though all of council would get a chance to prioritize the items. Mayor Apking agreed that this will be done.
Other Business:
Annual Holiday Light up in 12-7-08.
A motion to go into executive session to discuss property acquisition and personnel issues.
A motion was made to go into executive session by Mr. Vonderhaar and seconded by Mr. Puthoff and unanimously approved.
_______________________
Mayor
Attest:
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Village Clerk
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